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For Healthcare

A website that books patients,
sends reminders and collects Google reviews

We build clinic and practice websites that fill the calendar, not just look pretty. Patients book themselves at 10pm, get an SMS reminder before the visit, and a gentle Google review request after. All of it safe and compliant with and accessibility, because in this industry you simply cannot ship without it.

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Consultation at no cost · We get back to you with specifics

A doctor in a modern clinic

24/7

patients book while your front desk sleeps

30-50%

fewer no-shows with SMS and email reminders

70%

of patients search for doctors on mobile

30 days

of care after launch, with no extras

Industry benchmarks: Healthcare IT News, JMIR mHealth, Google Mobile Healthcare Report.

A calm, bright clinic waiting room

What we hear in almost every clinic we sit down with

These five things come up in nearly every conversation with a doctor-owner. Each one has a concrete answer in our packages, not a promise.

Nobody picks up the phone, so the patient calls the next clinic

The receptionist is talking to a patient at the window while two lines blink on hold beside her. She can see them and cannot answer. In the afternoon someone works through the missed-call list and hears that the patient has already booked elsewhere. A phone system with a call log solves recording who called, not answering at the moment they called.

Solved by

Clinic+ (24/7 online booking) and the Medova AI front desk add-on

Patients do not turn up, and for a paid visit that is real lost revenue

A no-show without notice is revenue nobody recovers, because the slot frees up too late for anyone else to take it. Under a public-payer contract the same arithmetic looks different, since a freed slot fills itself and what counts is front-desk time rather than an empty chair. That is why we ask about the public and private split before we calculate anything.

Solved by

Clinic+ (SMS and email reminders before the visit)

Patients search on Google but cannot find your clinic

A patient types "orthopedist Warsaw" and you do not appear in the top ten. Google does not know you are a medical practice, where your office is, which doctors work there. There are no reviews, no Google Business Profile, no local SEO. The patient who searched for you clicks the first five competitor results instead.

Solved by

Clinic or Clinic+ (local SEO + Google Business Profile)

A 2015-era website does not sell, and it freezes on mobile

70% of patients search for a doctor on their phone. If your site takes 8 seconds to load, the contact form breaks on a 6-inch screen, and a senior cannot enlarge the text, the patient has vanished without a trace. A website has to sell, not just exist, and every click away from booking is a lost client.

Solved by

Practice (solo) or Clinic (larger team)

And on top of all that, the and accessibility audit

Medical data is , the highest protection tier, and a fine for a healthcare provider can reach 4% of yearly turnover. Plus, since June 2025, the and a real risk of complaints. You do not want to deal with it, but someone has to, so it is better to have it built into the site from day one, not bolted on in a panic.

Solved by

built into every package, regardless of size

A doctor talking with a child and parent

How your calendar fills itself

A website has to sell, not just exist. We build in a process that walks the patient from the first Google search, through booking, to a reminder and a review after the visit. Safety and legal compliance are the foundation, not our headline argument.

24/7 online booking
Patients book in the evening, on their commute, on the weekend. The visit lands directly in the reception calendar and the patient chart. The clinic sells while reception sleeps.
SMS and email reminders
The patient gets a reminder 24h and 2h before the visit. Across the industry this cuts no-shows by 30-50%, and reception does not burn a day phoning patients.
Google reviews flow
After the visit the patient gets a gentle review request. The Google Maps profile grows on its own, and we pull those reviews back onto your site under each doctor and specialty.
Local SEO and Google Maps
The site is marked up as a medical clinic, doctor profiles show in Google search, and locations appear on the map. A patient searching for "orthopedist Warsaw" actually has a chance to see you.
Conversion-designed website
The "Book a visit" button is within thumb reach on every page. Patients do not hunt for contact, contact finds them. Every click closer to booking, not further away.
And all of it safe and compliant
Full , accessibility, patient data access log. Because what attracts patients also has to survive a inspection and an accessibility audit. Without that even a full calendar becomes a liability.

Packages for practices and clinics

Four packages with set scope, plus Hospital with a fully custom quote. Pick what matters most: discovery, a simple site, a clinic without online booking, or a clinic with the full booking machine.

Path 1 · Solo practice

Built from prepared blocks, on a subscription, in a week. No online booking, no records integration, just a clinic calling card worth showing.

Practice

€430 setup + €45/mo

net · setup + subscription (min. 12 months)

5-7 business days

Talk to us about this package

You work alone or with 2-3 people (doctor, dentist, aesthetician, physiotherapist, psychologist, dietitian). A paper calendar still serves you and a phone at the front desk does the job. But when a patient googles your name they find a 2015-era page or nothing. You want something simple that pulls in patients from the neighbourhood.

  • A single page designed for contact: who you are, what you do, what it costs, with a big "Book a visit" button always within thumb reach
  • You show up in Google Maps when a patient searches for a specialist nearby, and we help you gather the first reviews and display them on the page
  • Google Business Profile set up as part of the package, plus a short playbook for asking patients to leave a review after the visit
  • Three prepared visual variants tuned to your specialty (dentistry, aesthetics, physiotherapy)
  • Server, HTTPS certificate, daily backups, .pl domain (first year included), and minor edits in the subscription (1h/month)
  • And accessibility for seniors and partially sighted patients plus basic , because you simply cannot ship without that today

Path 2 · Clinic

A fixed price known before the contract is signed. Start with an Audit if you want to know where you stand, or go straight into Clinic / Clinic+ if you already do.

Audit

€1,100

net · fixed price

2 weeks

100% credited back if we continue together within 60 days

Talk to us about this package

A clinic that does not know where to start. Your flags issues, marketing is weak, patients complain about the site, or you are planning a bigger investment. You want concrete diagnosis before signing a large invoice, not the feeling that you have no idea what you bought.

  • PDF report (3-4 pages) with the top three risks: technical, marketing (Google visibility, reviews, booking funnel), and compliance
  • Concrete accessibility gaps with the regulation clause you can show your lawyer or
  • review: do you know who and when looked at patient data, how long you keep it, whether you have assessed the risk
  • (cybersecurity) check if your clinic falls under it
  • Remediation plan with concrete steps and pricing. You pick what and when, no pressure for the full package
  • If we continue together within 60 days, the Audit fee is credited 100% toward your package. In practice: free, if we stay

Clinic

from €2,700

net · fixed price after a call · scope tuned to 5-30 people

3-6 weeks

Talk to us about this package

A clinic of 5-30 people with several specialties (dentistry, dermatology, orthopedics, gynecology, cardiology, aesthetic medicine, physiotherapy) or multiple doctors. Reception handles the phones and SMS reminders to patients are too much for you today. But the site has to genuinely pull patients in from Google, showcase doctors, and be ready to grow into online booking later.

  • 8-25 pages depending on clinic size: team profiles, specialty descriptions, locations, blog, plus "Book a visit" within thumb reach on every page
  • Doctor profiles marked up for Google: a patient searching "Dr Smith cardiologist Warsaw" lands straight on you
  • Conversion-designed site: phone and form CTAs on every page, load time in the green
  • Optional Polish/English version (+ €1,400) if you see patients from abroad. 12 months hosting + 30 days of care after launch
  • And full with a for your and with a compliance report, ready to show to the

Clinic+

from €8,700

net · fixed price in phases

8-10 weeks

Talk to us about this package

A clinic where reception drowns in calls, no-shows wipe 20% off the schedule, and patients are asking for online booking. Time for the full patient acquisition machine: booking, SMS and email reminders, automated Google reviews, integration with the patient chart.

  • Everything in the Clinic package (site, SEO, Google reviews, , accessibility)
  • 24/7 online booking: patients book at 10pm, on their commute, on the weekend. The visit lands directly in the reception calendar, no double bookings, no manual rewriting
  • Automated SMS and email reminders (24h and 2h before the visit). Across the industry this cuts no-shows by 30-50%, and reception does not burn a day phoning patients
  • Automated Google review request flow after the visit: a gentle prompt to the patient, and reviews flow back into the Google Maps profile and the clinic site
  • Connected to your medical records system (one connector included), the visit lands directly in the patient chart. Medova optional (+ Custom quote) for patients from abroad
  • And a patient data access log, full system risk assessment, and an incident plan. and accessibility without nerves

Hospital

Custom quote

net · price after a call and discovery

Talk to us about this package

A hospital, a clinic network, or a larger healthcare entity (50+ people, multiple departments or locations, in-house and CISO). You run a HIS or central , with organisation-level compliance requirements and your own security policies. Each project like this is its own discovery and quote, built fully on a custom basis.

  • Everything from Clinic+, but at organisation scale: booking, reminders, reviews, integrations with hospital systems
  • Multi-department: separate calendars per department or location, strict data isolation between departments, shared patient login
  • Integration with HIS or central (Eskulap, Asseco AMMS, KS-SOMED, in-house systems). Discovery priced separately before delivery
  • Organisation-wide , integration with your SOC or CERT partner, incident reporting aligned with your policies
  • Higher-tier (optional 24/7 via an on-call partner), s at scale, backups with monthly restore-tests
  • First discovery session (4-6h, priced separately) with CTO and Patryk involved. Then fixed price in phases, with sign-off after each

After launch

Compliance Retainer

from €550/mo

Get a custom quote

After the site goes live we stay. Minor content changes, monitoring during business hours, updates as the law shifts, a report every quarter. Incident response time in the contract, not in a deck.

  • 6-12 hours of team work in the monthly retainer: minor changes, new sections, price-list edits, no surcharges
  • Monitoring 8:00-17:00 on business days. Honestly, not pretending to be a call center working through the night
  • Daily backups, and once a quarter we actually verify recovery works, not just that it exists
  • Law shifts (, , accessibility, )? We update the site inside the retainer and watch the effective dates ourselves
A clinic administrator at their desk

What you actually get in each package

Three packages in the table, plus Hospital as a custom quote below it. You pick the scope that fits you today, not the one someone wants to push you into.

Swipe sideways

FeaturePracticeClinicClinic+
Net price€430 setup + €45/mofrom €2,700from €8,700
Timeline5-7 days3-6 weeks8-10 weeks
For whom1-3 doctors5-30 people8-50+ people
Pages1 (single-page)8-2510-25+
24/7 online bookingnonoyes
SMS and email remindersnonoyes
Google reviews flownonofull post-visit automation
Local SEO + Google profileyesyesyes (extended)
Medical records integration ()nono1 connector
Accessibility for users with disabilities ()full supportfull supportfull support
Patient data protection ()full supportfull supportfull support
12 months hostingin subscriptionyesyes
Founders involvednoyesyes
A doctor talking with a patient in a wheelchair

Check how many visits you lose now, and how fast the investment pays back

Enter three numbers and see how much money your clinic leaves on the table today, plus how fast the packages with and without booking pay back. Industry benchmarks, not promises.

All scheduled visits per week, including those where patients do not show up.

Average patient payment per visit. Consultation, procedure, examination.

How many out of 100 scheduled patients do not show up. Industry: 20-30%.

Your clinic today

Estimated monthly losses at your current numbers

Visits lost per month
43
Revenue lost per month
€2,580

Calculated as weekly visits × 4.3 × no-show percentage. We are not even counting patients who never reached you because they could not find you on Google or had no reviews to read.

What you gain from each package

Practice

€430 setup + €45/mo

A site for a solo practice, ready in a week, on a subscription instead of one big invoice upfront. You show up on Google Maps, gather your first patient reviews, with a big "Book a visit" button under the thumb. We do not compute payback in months here (Practice does not cut no-shows), but the setup converts to a 100% credit toward Clinic when you grow.

Clinic

from €2,700
Additional revenue
€1,548
/ month
Payback period
1.7
months

Local SEO + doctor profiles in Google + reviews module typically bring 10-20% more patients in healthcare. We assume 15% (middle of the range). No online booking, no reminders, so no-show stays at the current level.

Most chosen

Clinic+

from €8,700
Recovered revenue
€3,096
/ month
Payback period
2.8
months

SMS and email reminders cut no-shows by 30-50%, we use 40%. On top of that, a combined 20% more new patients from better SEO, Google reviews, and 24/7 booking (not added on top of Clinic's gain, since Clinic+ is measured as a whole). Combined monthly savings.

Industry numbers: no-shows 20-30% in private healthcare, reminders cut that by 30-50% (sources: Healthcare IT News, JMIR mHealth), additional patients from local SEO and Google reviews 10-25%. Actual return depends on marketing, location, competition, and whether someone on your team replies to reviews. These numbers serve the conversation, not the contract.

Let's talk about your numbers

How we build a clinic website, step by step

A transparent process with no hidden steps on the invoice. Compliance is in every step, not just the test before launch.

  1. 01

    Discovery and risk assessment

    We sit down together and break the patient journey into pieces. Who sees what, where the data goes, who else has access. Output: an architecture document your DPO will sign without hesitating.

  2. 02

    Design with accessibility from the first stroke

    Every mockup goes through an accessibility test. Contrast a senior can read, focus you can see on keyboard navigation, layout a screen reader understands. Not last-minute fixes, the foundation.

  3. 03

    Build with data protection from day one

    Each patient sees only themselves. Every staff entry into a patient chart is logged, with the name, time, and what they looked at. Exactly the log a DPA inspector will ask for.

  4. 04

    Pre-launch and DPO sign-off

    Full accessibility test (automated plus manual screen reader), compliance report, and a formal sign-off from your DPO. The site only goes live once the DPO signature is on file.

  5. 05

    Post-launch and ongoing care

    30 days of care after launch in the package price (minor edits, bug fixes). Then the retainer: minor content changes, monitoring, and updates as GDPR, NIS2, accessibility, and the AI Act move.

A nurse comforting a patient, hand on shoulder

Why a clinic should trust us specifically

We are not the biggest agency in the country. We are a team that genuinely knows the technology and regulatory stack of private healthcare, and we own the responsibility for it.

Patryk Korzeniowski, CEO at EPKO

Patryk Korzeniowski

CEO at EPKO

Co-founder of EPKO with my brother Eryk (CTO). I work with healthcare through Medova, our platform for clinics that handles patient data from across Europe. I know where it hurts and how not to break what already works.

Book 30 minutes at no cost
We run our own medical platform
Medova, our travel-medicine platform, works every day with patient data. We know how to build architecture for medical data because we do it for ourselves, not only for clients.
Founders involved in clinic projects
Clinic and Clinic+ packages are led by Patryk (CEO) and Eryk (CTO), not an account manager. The technical and decisions are signed off by someone who actually understands the consequences.
Architecture ready for the DPA
Each clinic gets a data access log, , and a report, ready to be shown in case of inspection. Not just marketing - documents on file.
Fixed price, known before the contract
After a short call you know exactly what you will pay and when the site launches. No "starting from" that ends with an invoice for 7x more. No hidden stages. No hourly billing.

Cross-sell

Your clinic can also attract patients from abroad

Medova is our travel-medicine platform. A patient from abroad finds your clinic, books, pays, and the appointment lands in your calendar. Available as an add-on to the Clinic+ package.

Learn more about Medova

Free or paid audit - which one is for you?

We offer two versions. The free Snapshot is a technical scan in 48h for a first read. The full Audit is a manual diagnosis in 2 weeks with a remediation plan and 100% credit toward the package.

Free

Compliance Snapshot (48h)

  • Automated technical scan (, , our checklists)
  • Short PDF report, 2-3 pages, Top 3 risks
  • 2.1, and cookies basics, basics
  • No deep look at infrastructure, code, or internal processes
  • No remediation plan - you get a pointer, not a roadmap
Check your website

€1,100

Full Audit (2 weeks)

  • Manual diagnosis: tech + marketing (SEO, reviews, booking funnel) + + + accessibility
  • 3-4 page PDF report covering three risk categories with regulation citations
  • Remediation plan with concrete steps and pricing per item
  • A 60-minute call with Patryk when the report is handed over
  • If we continue together within 60 days, €1,100 comes back as a 100% credit toward the package
Order the full Audit

Does your digital product meet EU requirements?

EAA, WCAG, GDPR, NIS2. These regulations are already in force. Enter your URL and we'll check EU compliance. Free, results in 48h.

WCAG 2.1 AAGDPR / cookiesNIS2 / securityResults within 48h

Step 1 of 2

No phone calls. No newsletter. One email with your report.

What you actually get within 48 hours

A short, concrete document with the most important recommendations. No commitment, no sales pitch in disguise.

What you get

  • A short PDF report (2-3 pages) reviewing the technical aspects of WCAG, GDPR and NIS2
  • The top 3 technical risks worth addressing first
  • A list of quick wins you can implement on your own or with any vendor
  • An optional short online call if you want to discuss the results

Who does it

  • The scan is run by a member of the EPKO team, supported by automated tools (Lighthouse, axe-core, our own checklists)
  • You correspond directly with the person who signed the report, with no account managers in between
  • The report covers the technical layer and does not replace a formal legal or certification audit
  • If you decide to work with us on remediation, Eryk (CTO) or Patryk (CEO) joins the project

In what form

  • PDF sent by email, accessible to screen readers
  • A short summary of the results in the email body
  • Materials stay with you and can be shared with your legal or IT team
  • Turnaround: 48 hours from request confirmation, on business days

Common questions about the audit

Frequently Asked Questions

See also

Web development

How we build websites across industries: stack, process, pricing.

All services

Custom development, technical consulting and more.

Blog: GDPR, WCAG, NIS2

Practical articles on EU regulations in IT projects.

A nurse talking with a smiling elderly patient in a wheelchair

Your clinic deserves a website that works for patients

30 minutes with Patryk, no salesperson, no slides, no pressure. Just a conversation about what your clinic actually needs and whether we are the right team to deliver it.

Book 30 minutes with Patryk

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