A website that books patients,
sends reminders and collects Google reviews
We build clinic and practice websites that fill the calendar, not just look pretty. Patients book themselves at 10pm, get an SMS reminder before the visit, and a gentle Google review request after. All of it safe and compliant with and accessibility, because in this industry you simply cannot ship without it.
Consultation at no cost · We respond within 24h
Industry benchmarks: Healthcare IT News, JMIR mHealth, Google Mobile Healthcare Report.
Check how many visits you lose now, and how fast the investment pays back
Enter three numbers and see how much money your clinic leaves on the table today, plus how fast the packages with and without booking pay back. Industry benchmarks, not promises.
All scheduled visits per week, including those where patients do not show up.
Average patient payment per visit. Consultation, procedure, examination.
How many out of 100 scheduled patients do not show up. Industry: 20-30%.
Your clinic today
Estimated monthly losses at your current numbers
Calculated as weekly visits × 4.3 × no-show percentage. We are not even counting patients who never reached you because they could not find you on Google or had no reviews to read.
What you gain from each package
Audit
€200An Audit does not pay back "in months". You buy a concrete map: where you are losing patients, what to fix and in what order, what it costs. If you continue with us, the fee comes back as a 100% credit toward the package (60 days).
Clinic
from €2,700Local SEO + doctor profiles in Google + reviews module typically bring 10-20% more patients in healthcare. We assume 15% (middle of the range). No online booking, no reminders, so no-show stays at the current level.
Clinic+
from €8,700SMS and email reminders cut no-shows by 30-50%, we use 40%. On top of that, a combined 20% more new patients from better SEO, Google reviews, and 24/7 booking (not added on top of Clinic's gain, since Clinic+ is measured as a whole). Combined monthly savings.
Industry numbers: no-shows 20-30% in private healthcare, reminders cut that by 30-50% (sources: Healthcare IT News, JMIR mHealth), additional patients from local SEO and Google reviews 10-25%. Actual return depends on marketing, location, competition, and whether someone on your team replies to reviews. These numbers serve the conversation, not the contract.
What we hear in almost every clinic we sit down with
These four things come up in nearly every conversation with a doctor-owner. Each one has a concrete answer in our packages, not a promise.
The front desk drowns in calls, and one in four patients never shows up
A patient calls at 10pm, nobody picks up, and ten minutes later they have booked somewhere else. During the day reception juggles four phone lines and has no time to send reminders. No-shows in private healthcare run 20-30%, meaning out of 40 weekly appointments, 8-12 are empty slots nobody pays for.
Solved byClinic+ (online booking + SMS and email reminders)Patients search on Google but cannot find your clinic
A patient types "orthopedist Warsaw" and you do not appear in the top ten. Google does not know you are a medical practice, where your office is, which doctors work there. There are no reviews, no Google Business Profile, no local SEO. The patient who searched for you clicks the first five competitor results instead.
Solved byClinic or Clinic+ (local SEO + Google Business Profile)A 2015-era website does not sell, and it freezes on mobile
70% of patients search for a doctor on their phone. If your site takes 8 seconds to load, the contact form breaks on a 6-inch screen, and a senior cannot enlarge the text, the patient has vanished without a trace. A website has to sell, not just exist, and every click away from booking is a lost client.
Solved byPractice (solo) or Clinic (larger team)And on top of all that, the and accessibility audit
Medical data is , the highest protection tier, and a fine for a healthcare provider can reach 4% of yearly turnover. Plus, since June 2025, the and a real risk of complaints. You do not want to deal with it, but someone has to, so it is better to have it built into the site from day one, not bolted on in a panic.
Solved bybuilt into every package, regardless of size
Which package fits your clinic?
Pick the scenario that sounds like your practice. We show the package with concrete pricing and scope, no generalities.
I work alone, or with 2-3 people
A paper calendar still works for you and a phone at the front desk does the job. But when a patient googles your name they find a 2015-era site or nothing. You want something simple, ready in a week, on a subscription.
See this packagePractice€430 + €45/moWe are a clinic of 5-30 people, no online booking
Reception handles bookings during business hours and SMS reminders are too much for now. But the site has to genuinely pull patients in from Google and be ready to grow into online booking later.
See this packageClinicfrom €2,700We want the clinic with online booking and reminders
A patient books at 10pm, gets an SMS reminder 24h before, and a gentle Google review request after. Reception finally has time for the patient at the window, and no-shows drop by 30-50%.
See this packageClinic+from €8,700We are a hospital or clinic network
Multiple departments or locations, integration with HIS, your own DPO and CISO, organisation-level requirements. Every project like this is a separate discovery. We build it fully on a custom basis.
See this packageHospitalcustom quote
I don't know where to start
Your DPO is flagging issues, marketing is weak, an audit is looming, or you are planning a bigger investment. You want to know where you are and what really attracts patients, before you sign an invoice for €7,000+. If you continue with us within 60 days, the fee comes back as a 100% credit toward the package.
Free or paid audit - which one is for you?
We offer two versions. The free Snapshot is a technical scan in 48h for a first read. The full Audit is a manual diagnosis in 2 weeks with a remediation plan and 100% credit toward the package.
Compliance Snapshot (48h)
Free- Automated technical scan (, , our checklists)
- Short PDF report, 2-3 pages, Top 3 risks
- 2.1, and cookies basics, basics
- No deep look at infrastructure, code, or internal processes
- No remediation plan - you get a pointer, not a roadmap
Full Audit (2 weeks)
€1,100 net- Manual diagnosis: tech + marketing (SEO, reviews, booking funnel) + + + accessibility
- 3-4 page PDF report covering three risk categories with regulation citations
- Remediation plan with concrete steps and pricing per item
- A 60-minute call with Patryk when the report is handed over
- If we continue together within 60 days, €1,100 comes back as a 100% credit toward the package
Does your digital product comply with EU law?
EAA, WCAG, GDPR, NIS2. These regulations are already in force. Enter your URL and we'll check EU compliance. Free, results in 48h.
What you actually get within 48 hours
A short, concrete document with the most important recommendations. No commitment, no sales pitch in disguise.
What you get
- A short PDF report (2-3 pages) reviewing the technical aspects of WCAG, GDPR and NIS2
- The top 3 technical risks worth addressing first
- A list of quick wins you can implement on your own or with any vendor
- An optional short online call if you want to discuss the results
Who does it
- The scan is run by a member of the EPKO team, supported by automated tools (Lighthouse, axe-core, our own checklists)
- You correspond directly with the person who signed the report, with no account managers in between
- The report covers the technical layer and does not replace a formal legal or certification audit
- If you decide to work with us on remediation, Eryk (CTO) or Patryk (CEO) joins the project
In what form
- PDF sent by email, accessible to screen readers
- A short summary of the results in the email body
- Materials stay with you and can be shared with your legal or IT team
- Turnaround: 48 hours from request confirmation, on business days
Common questions about the audit
Packages for practices and clinics
Four packages with set scope, plus Hospital with a fully custom quote. Pick what matters most: discovery, a simple site, a clinic without online booking, or a clinic with the full booking machine.
Built from prepared blocks, on a subscription, in a week. No online booking, no records integration, just a clinic calling card worth showing.
Practice
€430 + €45/monthnet · setup + subscription (min. 12 months)5-7 business days
You work alone or with 2-3 people (doctor, dentist, aesthetician, physiotherapist, psychologist, dietitian). A paper calendar still serves you and a phone at the front desk does the job. But when a patient googles your name they find a 2015-era page or nothing. You want something simple that pulls in patients from the neighbourhood.
Talk to us about this package- A single page designed for contact: who you are, what you do, what it costs, with a big "Book a visit" button always within thumb reach
- You show up in Google Maps when a patient searches for a specialist nearby, and we help you gather the first reviews and display them on the page
- Google Business Profile set up as part of the package, plus a short playbook for asking patients to leave a review after the visit
- Three prepared visual variants tuned to your specialty (dentistry, aesthetics, physiotherapy)
- Server, HTTPS certificate, daily backups, .pl domain (first year included), and minor edits in the subscription (1h/month)
- And accessibility for seniors and partially sighted patients plus basic , because you simply cannot ship without that today
A fixed price known before the contract is signed. Start with an Audit if you want to know where you stand, or go straight into Clinic / Clinic+ if you already do.
Audit
€1,100net · fixed price2 weeks
100% credited back if we continue together within 60 daysA clinic that does not know where to start. Your flags issues, marketing is weak, patients complain about the site, or you are planning a bigger investment. You want concrete diagnosis before signing an invoice for €7,000+, not the feeling that you have no idea what you bought.
- PDF report (3-4 pages) with the top three risks: technical, marketing (Google visibility, reviews, booking funnel), and compliance
- Concrete accessibility gaps with the regulation clause you can show your lawyer or
- review: do you know who and when looked at patient data, how long you keep it, whether you have assessed the risk
- (cybersecurity) check if your clinic falls under it
- Remediation plan with concrete steps and pricing. You pick what and when, no pressure for the full package
- If we continue together within 60 days, the Audit fee is credited 100% toward your package. In practice: free, if we stay
Clinic
from €2,700net · fixed price after a call · scope tuned to 5-30 people3-6 weeks
A clinic of 5-30 people with several specialties (dentistry, dermatology, orthopedics, gynecology, cardiology, aesthetic medicine, physiotherapy) or multiple doctors. Reception handles the phones and SMS reminders to patients are too much for you today. But the site has to genuinely pull patients in from Google, showcase doctors, and be ready to grow into online booking later.
- 8-25 pages depending on clinic size: team profiles, specialty descriptions, locations, blog, plus "Book a visit" within thumb reach on every page
- Doctor profiles marked up for Google: a patient searching "Dr Smith cardiologist Warsaw" lands straight on you
- Conversion-designed site: phone and form CTAs on every page, load time in the green
- Optional Polish/English version (+ €1,400) if you see patients from abroad. 12 months hosting + 30 days of care after launch
- And full with a for your and with a compliance report, ready to show to the
- Most chosen
Clinic+
from €8,700net · fixed price in phases8-10 weeks
A clinic where reception drowns in calls, no-shows wipe 20% off the schedule, and patients are asking for online booking. Time for the full patient acquisition machine: booking, SMS and email reminders, automated Google reviews, integration with the patient chart.
- Everything in the Clinic package (site, SEO, Google reviews, , accessibility)
- 24/7 online booking: patients book at 10pm, on their commute, on the weekend. The visit lands directly in the reception calendar, no double bookings, no manual rewriting
- Automated SMS and email reminders (24h and 2h before the visit). Across the industry this cuts no-shows by 30-50%, and reception does not burn a day phoning patients
- Automated Google review request flow after the visit: a gentle prompt to the patient, and reviews flow back into the Google Maps profile and the clinic site
- Connected to your medical records system (one connector included), the visit lands directly in the patient chart. Medova optional (+ €1,400) for patients from abroad
- And a patient data access log, full system risk assessment, and an incident plan. and accessibility without nerves
Hospital
custom quotenet · price after a call and discoveryA hospital, a clinic network, or a larger healthcare entity (50+ people, multiple departments or locations, in-house and CISO). You run a HIS or central , with organisation-level compliance requirements and your own security policies. Each project like this is its own discovery and quote, built fully on a custom basis.
- Everything from Clinic+, but at organisation scale: booking, reminders, reviews, integrations with hospital systems
- Multi-department: separate calendars per department or location, strict data isolation between departments, shared patient login
- Integration with HIS or central (Eskulap, Asseco AMMS, KS-SOMED, in-house systems). Discovery priced separately before delivery
- Organisation-wide , integration with your SOC or CERT partner, incident reporting aligned with your policies
- Higher-tier (optional 24/7 via an on-call partner), s at scale, backups with monthly restore-tests
- First discovery session (4-6h, priced separately) with CTO and Patryk involved. Then fixed price in phases, with sign-off after each
Compliance Retainer
from €550 / monthAfter the site goes live we stay. Minor content changes, monitoring during business hours, updates as the law shifts, a report every quarter. Incident response time in the contract, not in a deck.
- 6-12 hours of team work in the monthly retainer: minor changes, new sections, price-list edits, no surcharges
- Monitoring 8:00-17:00 on business days. Honestly, not pretending to be a call center working through the night
- Daily backups, and once a quarter we actually verify recovery works, not just that it exists
- Law shifts (, , accessibility, )? We update the site inside the retainer and watch the effective dates ourselves
What you actually get in each package
Three packages in the table, plus Hospital as a custom quote below it. You pick the scope that fits you today, not the one someone wants to push you into.
| Feature | Practice | Clinic | Clinic+ |
|---|---|---|---|
| Net price | €430 + €45/mo | from €2,700 | from €8,700 |
| Timeline | 5-7 days | 3-6 weeks | 8-10 weeks |
| For whom | 1-3 doctors | 5-30 people | 8-50+ people |
| Pages | 1 (single-page) | 8-25 | 10-25+ |
| 24/7 online booking | no | no | yes |
| SMS and email reminders | no | no | yes |
| Google reviews flow | no | no | full post-visit automation |
| Local SEO + Google profile | yes | yes | yes (extended) |
| Medical records integration () | no | no | 1 connector |
| Accessibility for users with disabilities () | full support | full support | full support |
| Patient data protection () | full support | full support | full support |
| 12 months hosting | in subscription | yes | yes |
| Founders involved | no | yes | yes |
Why a clinic should trust us specifically
We are not the biggest agency in the country. We are a team that genuinely knows the technology and regulatory stack of private healthcare, and we own the responsibility for it.
Patryk Korzeniowski
CEO at EPKO
Co-founder of EPKO with my brother Eryk (CTO). I work with healthcare through Medova, our platform for clinics that handles patient data from across Europe. I know where it hurts and how not to break what already works.
Book 30 minutes at no costWe run our own medical platform
Medova, our travel-medicine platform, works every day with patient data. We know how to build architecture for medical data because we do it for ourselves, not only for clients.
Founders involved in clinic projects
Clinic and Clinic+ packages are led by Patryk (CEO) and Eryk (CTO), not an account manager. The technical and decisions are signed off by someone who actually understands the consequences.
Architecture ready for the DPA
Each clinic gets a data access log, , and a report, ready to be shown in case of inspection. Not just marketing - documents on file.
Fixed price, known before the contract
After a short call you know exactly what you will pay and when the site launches. No "starting from" that ends with an invoice for 7x more. No hidden stages. No hourly billing.
How we build a clinic website, step by step
A transparent process with no hidden steps on the invoice. Compliance is in every step, not just the test before launch.
- 01
Discovery and risk assessment
We sit down together and break the patient journey into pieces. Who sees what, where the data goes, who else has access. Output: an architecture document your will sign without hesitating.
- 02
Design with accessibility from the first stroke
Every mockup goes through an accessibility test. Contrast a senior can read, focus you can see on keyboard navigation, layout a understands. Not last-minute fixes, the foundation.
- 03
Build with data protection from day one
Each patient sees only themselves. Every staff entry into a patient chart is logged, with the name, time, and what they looked at. Exactly the log a inspector will ask for.
- 04
Pre-launch and sign-off
Full accessibility test (automated plus manual ), compliance report, and a formal sign-off from your . The site only goes live once the signature is on file.
- 05
Post-launch and ongoing care
30 days of care after launch in the package price (minor edits, bug fixes). Then the retainer: minor content changes, monitoring, and updates as , , accessibility, and the move.
Your clinic can also attract patients from abroad
Medova is our travel-medicine platform. A patient from abroad finds your clinic, books, pays, and the appointment lands in your calendar. Available as an add-on to the Clinic+ package.
Frequently Asked Questions
See also
Your clinic deserves a website that works for patients
30 minutes with Patryk, no salesperson, no slides, no pressure. Just a conversation about what your clinic actually needs and whether we are the right team to deliver it.
Book 30 minutes with PatrykWe respond within 24 hours